Accounting - Revision history

PositiveSpin: /* Accounting Software */

2017-11-08T07:30:21Z

Accounting Software

← Older revision		Revision as of 07:30, 8 November 2017
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	[http://www.salesforce.com/ Salesforce.com] has a [http://foundation.force.com/ charitable Foundation] that provides 10 complimentary licenses of Salesforce.com's CRM tool to qualifying non-profit organizations to help them manage their donors, volunteers, partners, marketing campaigns, donations etc. The complimentary licenses are valued at about $ 14,400 per year.		[http://www.salesforce.com/ Salesforce.com] has a [http://foundation.force.com/ charitable Foundation] that provides 10 complimentary licenses of Salesforce.com's CRM tool to qualifying non-profit organizations to help them manage their donors, volunteers, partners, marketing campaigns, donations etc. The complimentary licenses are valued at about $ 14,400 per year.

			[https://gnucash.org/ GnuCash] is a mature small-business financial-accounting software that is freely licensed under the GNU GPL. [https://github.com/fspc/Yellow-Bike-Database/wiki Yellow Bike Database] exports transactions into a csv file that can be easily imported into GnuCash.

	=== Point of Sale ===		=== Point of Sale ===

Eugene: /* Quick and Dirty Cash Basis Accounting */ fixing link

2016-02-15T19:59:03Z

Quick and Dirty Cash Basis Accounting: fixing link

← Older revision		Revision as of 19:59, 15 February 2016
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	# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.		# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.
	# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.		# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.
	# At the''' beginning of the year''' find a CPA that will fill out your [[IRS Form 990]], and ask them what '''Chart of Accounts''' they would like, in other words, how would they like bank transactions categorized / coded. Tax law may change yearly, so ask this question yearly.		# At the''' beginning of the year''' find a CPA that will fill out your [http://nonprofit.about.com/od/nonprofitbasics/tp/Form-990.htm IRS Form 990], and ask them what '''Chart of Accounts''' they would like, in other words, how would they like bank transactions categorized / coded. Tax law may change yearly, so ask this question yearly.
	# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com based on the recommendations of the CPA.		# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com based on the recommendations of the CPA.
	# Have the CPA file your 990 based on the end-year Quickbooks Online or Mint.com reports.		# Have the CPA file your 990 based on the end-year Quickbooks Online or Mint.com reports.

Quill: Category:Paperwork

2012-07-28T22:30:47Z

Category:Paperwork

← Older revision		Revision as of 22:30, 28 July 2012
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	We use Quickbooks for invoicing and account reconciliation. We have used Quickbooks Cash Register Plus for the past 4 months and just this week are migrating to Point-of-Sale since it became available at Techsoup for $80 and will help manage inventory of a small list of items we sell. I've learned that the migration is not automatic and requires exporting from CRP and importing in POS. I will have to manually re-setup all the cashier's accounts in POS, as it appears there is not an option to export/import those settings. We started with a stand-alone credit card terminal from NPC which we got through Techsoup, but when we moved to Quickbooks it was easier to consolidate under one system. One thing to look out with the standalone service is they will charge a $300 early termination fee if you follow the same steps we did.		We use Quickbooks for invoicing and account reconciliation. We have used Quickbooks Cash Register Plus for the past 4 months and just this week are migrating to Point-of-Sale since it became available at Techsoup for $80 and will help manage inventory of a small list of items we sell. I've learned that the migration is not automatic and requires exporting from CRP and importing in POS. I will have to manually re-setup all the cashier's accounts in POS, as it appears there is not an option to export/import those settings. We started with a stand-alone credit card terminal from NPC which we got through Techsoup, but when we moved to Quickbooks it was easier to consolidate under one system. One thing to look out with the standalone service is they will charge a $300 early termination fee if you follow the same steps we did.

			[[Category:Paperwork]]

Jonathan: /* Quick and Dirty Cash Basis Accounting */

2012-02-21T06:50:51Z

Quick and Dirty Cash Basis Accounting

← Older revision		Revision as of 06:50, 21 February 2012
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	# Buy a filing cabinet and put it in a safe but convenient location, used ones are under $20 at thrift stores.		# Buy a filing cabinet and put it in a safe but convenient location, used ones are under $20 at thrift stores.
	# [[File:Smead_Binder_n70186.jpg\|thumb\|right\|Smead Binder No. 70186 which conveniently comes with pre-labeled pockets for each month]] Every year, keep your receipts in a separate Smead Binder No. 70186 which conveniently comes with pre-labeled pockets for each month. Keep each years binder of receipts in the filing cabinet, given that there is no statute of limitations when a tax return is false or fraudulent or when no tax return is filed with the [[IRS]]. '''NOTE:''' It REALLY helps if you limit who can make purchases and thus who is responsible for the receipts to one very organized person.		# [[File:Smead_Binder_n70186.jpg\|thumb\|right\|Smead Binder No. 70186 which conveniently comes with pre-labeled pockets for each month]] Every year, keep your receipts in a separate Smead Binder No. 70186 which conveniently comes with pre-labeled pockets for each month. Keep each years binder of receipts in the filing cabinet, given that there is no statute of limitations when a tax return is false or fraudulent or when no tax return is filed with the [[IRS]]. '''NOTE:''' It REALLY helps if you limit who can make purchases and thus who is responsible for the receipts to one very organized person.
	# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.		# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.
	# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.		# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.

Jonathan: /* Accrual vs. Cash Basis */

2012-02-21T06:50:24Z

Accrual vs. Cash Basis

← Older revision		Revision as of 06:50, 21 February 2012
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	== Accrual vs. Cash Basis ==		== Accrual vs. Cash Basis ==

	Accrual and Cash Basis are two different ways of doing accounting. Cash Basis is easier for smaller organizations, whereas Accrual is required by the IRS of organizations that make over $600k annually. A very simple example to distinguish the two is that Accrual assumes that checks clear the same day you write them, and that invoices are paid the same day you write them. Whereas with Cash Basis checks are entered in on the date they are cleared, and invoices are entered in on the date they are paid. As a result Accrual accounting requires more effort, but gives you a more accurate month to month report.		Accrual and Cash Basis are two different ways of doing accounting. Cash Basis is easier for smaller organizations, whereas Accrual is required by the IRS of organizations that make over $600k annually or a third-party audit is required by a foundation for larger grants. A very simple example to distinguish the two is that Accrual assumes that checks clear the same day you write them, and that invoices are paid the same day you write them. Whereas with Cash Basis checks are entered in on the date they are cleared, and invoices are entered in on the date they are paid. As a result Accrual accounting requires more effort, but gives you a more accurate month to month report.

	=== Quick and Dirty Cash Basis Accounting ===		=== Quick and Dirty Cash Basis Accounting ===

Jonathan at 06:48, 21 February 2012

2012-02-21T06:48:31Z

← Older revision		Revision as of 06:48, 21 February 2012
Line 7:		Line 7:
	[http://www.salesforce.com/ Salesforce.com] has a [http://foundation.force.com/ charitable Foundation] that provides 10 complimentary licenses of Salesforce.com's CRM tool to qualifying non-profit organizations to help them manage their donors, volunteers, partners, marketing campaigns, donations etc. The complimentary licenses are valued at about $ 14,400 per year.		[http://www.salesforce.com/ Salesforce.com] has a [http://foundation.force.com/ charitable Foundation] that provides 10 complimentary licenses of Salesforce.com's CRM tool to qualifying non-profit organizations to help them manage their donors, volunteers, partners, marketing campaigns, donations etc. The complimentary licenses are valued at about $ 14,400 per year.

	== Point of Sale ==		=== Point of Sale ===

	[http://quickbooks.intuit.com/product/accounting-software/retail-pos-solutions/ POS] and [http://quickbooks.intuit.com/product/accounting-software/small-business/pos-cash-registers-plus/ Cash Register Plus] integrate with [http://quickbooks.intuit.com/ Quickbooks] which will make your book keeper happy.		[http://quickbooks.intuit.com/product/accounting-software/retail-pos-solutions/ POS] and [http://quickbooks.intuit.com/product/accounting-software/small-business/pos-cash-registers-plus/ Cash Register Plus] integrate with [http://quickbooks.intuit.com/ Quickbooks] which will make your book keeper happy.

Jonathan: /* Quick and Dirty Cash Basis Accounting */

2012-02-21T06:46:35Z

Quick and Dirty Cash Basis Accounting

← Older revision		Revision as of 06:46, 21 February 2012
Line 23:		Line 23:
	# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.		# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.
	# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.		# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.
	# At the''' beginning of the year''' find a CPA that will fill out your [[IRS Form 990]], and ask them what '''Chart of Accounts''' they would like, in other words, how would they like bank transactions categorized / coded.		# At the''' beginning of the year''' find a CPA that will fill out your [[IRS Form 990]], and ask them what '''Chart of Accounts''' they would like, in other words, how would they like bank transactions categorized / coded. Tax law may change yearly, so ask this question yearly.
	# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com based on the recommendations of the CPA.		# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com based on the recommendations of the CPA.
	# Have the CPA file your 990 based on the end-year Quickbooks Online or Mint.com reports.		# Have the CPA file your 990 based on the end-year Quickbooks Online or Mint.com reports.

Jonathan: /* Quick and Dirty Cash Basis Accounting */

2012-02-21T06:45:52Z

Quick and Dirty Cash Basis Accounting

← Older revision		Revision as of 06:45, 21 February 2012
Line 23:		Line 23:
	# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.		# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.
	# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.		# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.
	# ~~Find~~ a CPA that will fill out your [[IRS Form 990]], and ask them what '''Chart of Accounts''' they would like, in other words, how would they like bank transactions categorized / coded.		# At the''' beginning of the year''' find a CPA that will fill out your [[IRS Form 990]], and ask them what '''Chart of Accounts''' they would like, in other words, how would they like bank transactions categorized / coded.
	# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com based on the recommendations of the CPA.		# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com based on the recommendations of the CPA.
	# Have the CPA file your 990 based on the end-year Quickbooks Online or Mint.com reports.		# Have the CPA file your 990 based on the end-year Quickbooks Online or Mint.com reports.

Jonathan: /* Quick and Dirty Cash Basis Accounting */

2012-02-21T06:41:04Z

Quick and Dirty Cash Basis Accounting

← Older revision		Revision as of 06:41, 21 February 2012
Line 23:		Line 23:
	# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.		# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.
	# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.		# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.
	# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com.		# Find a CPA that will fill out your [[IRS Form 990]], and ask them what '''Chart of Accounts''' they would like, in other words, how would they like bank transactions categorized / coded.
			# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com based on the recommendations of the CPA.
			# Have the CPA file your 990 based on the end-year Quickbooks Online or Mint.com reports.

	== Payroll ==		== Payroll ==

Jonathan: /* Accrual vs. Cash Basis */

2012-02-21T06:34:44Z

Accrual vs. Cash Basis

← Older revision		Revision as of 06:34, 21 February 2012
Line 14:		Line 14:

	Accrual and Cash Basis are two different ways of doing accounting. Cash Basis is easier for smaller organizations, whereas Accrual is required by the IRS of organizations that make over $600k annually. A very simple example to distinguish the two is that Accrual assumes that checks clear the same day you write them, and that invoices are paid the same day you write them. Whereas with Cash Basis checks are entered in on the date they are cleared, and invoices are entered in on the date they are paid. As a result Accrual accounting requires more effort, but gives you a more accurate month to month report.		Accrual and Cash Basis are two different ways of doing accounting. Cash Basis is easier for smaller organizations, whereas Accrual is required by the IRS of organizations that make over $600k annually. A very simple example to distinguish the two is that Accrual assumes that checks clear the same day you write them, and that invoices are paid the same day you write them. Whereas with Cash Basis checks are entered in on the date they are cleared, and invoices are entered in on the date they are paid. As a result Accrual accounting requires more effort, but gives you a more accurate month to month report.

			=== Quick and Dirty Cash Basis Accounting ===

			The following is a very simple and 90% automated way of keeping track of the accounting and receipts.

			# Buy a filing cabinet and put it in a safe but convenient location, used ones are under $20 at thrift stores.
			# [[File:Smead_Binder_n70186.jpg\|thumb\|right\|Smead Binder No. 70186 which conveniently comes with pre-labeled pockets for each month]] Every year, keep your receipts in a separate Smead Binder No. 70186 which conveniently comes with pre-labeled pockets for each month. Keep each years binder of receipts in the filing cabinet, given that there is no statute of limitations when a tax return is false or fraudulent or when no tax return is filed with the [[IRS]]. '''NOTE:''' It REALLY helps if you limit who can make purchases and thus who is responsible for the receipts to one very organized person.
			# If you can afford the ''well worth it'' monthly fee, signup for [http://quickbooksonline.intuit.com/ Quickbooks Online] -- if not, [http://www.mint.com/ Mint.com] (also owned by Intuit) is free and while it is made for personal accounting it can be bastardized for running a small organization.
			# Connect your bank accounts and Paypal accounts to Quickbooks Online or Mint.com, if your bank isn't supported, pick a bank that is, it is well worth the trouble. On a related note, a good bank will also waive all the fees for a non-profit.
			# Have the person in charge of purchases log in on a weekly or monthly basis and accurately categorize / code all of the transactions in Quickbooks Online or Mint.com.

	== Payroll ==		== Payroll ==