Bicycle Church Handbook - Revision history

Muirjoshua at 17:19, 5 March 2011

2011-03-05T17:19:06Z

← Older revision		Revision as of 17:19, 5 March 2011
Line 37:		Line 37:
	* '''Core Volunteer/Core mechanics''' are responsible for a shift of 4 hours/week, and help to maintain the space. They are also welcome, and encouraged to take on a clerkship. Twice monthly meetings are manditory.		* '''Core Volunteer/Core mechanics''' are responsible for a shift of 4 hours/week, and help to maintain the space. They are also welcome, and encouraged to take on a clerkship. Twice monthly meetings are manditory.

	'''Priviledges''': keys (access to the shop in off hours), getting parts at 10% over wholesale ~~(with a cap at $10.00)~~, cheap to free used parts (use discretion and don't be a hog), and the right to keep a running tab in the finance book. If using the hsop in off-hours, make sure it is clean and clear of projects at least 15 minutes before a shift or scheduled workshop/class.		'''Priviledges''': keys (access to the shop in off hours), getting parts at 10% over wholesale , cheap to free used parts (use discretion and don't be a hog), and the right to keep a running tab in the finance book. If using the hsop in off-hours, make sure it is clean and clear of projects at least 15 minutes before a shift or scheduled workshop/class.

	* '''Committed volunteers''' work at least 8 hours a month, either as an apprentice/aid to the core mechanics on a weekly basis, or by doing odd tasks from the chore list regularly. After volunteering consistently for one full month, they are entitled to the following '''privleges''': New parts at 35% over Wholesale and cheap to free parts (@ the discretion of the shift mechanic), and membership privleges. The meeting may decide to offer keys to a long-term committed volunteer.		* '''Committed volunteers''' work at least 8 hours a month, either as an apprentice/aid to the core mechanics on a weekly basis, or by doing odd tasks from the chore list regularly. After volunteering consistently for one full month, they are entitled to the following '''privleges''': New parts at 35% over Wholesale and cheap to free parts (@ the discretion of the shift mechanic), and membership privleges. The meeting may decide to offer keys to a long-term committed volunteer.
Line 47:		Line 47:
	== Clerkships ==		== Clerkships ==

	There are various '''paid clerkships''' avaliable to help maintain and improve the Bike Church. Clerkships are paid at a rate of $10.00/hour and assigned to core mechanics at the Quarterly meeting. Hours are recorded in the finance binder and tallied on each mechanic's tab sheet. Payment is by check~~, or as payouts through the register (Even if no money is exchanged, the transaction goes thru the reg. as payout and then sale of parts or what-have-you.)~~ There is some amount of flexiblity in adding to another clerk's hours with your own labor, but generally it's best to talk with the clerk or meeting first.		There are various '''paid clerkships''' avaliable to help maintain and improve the Bike Church. Clerkships are paid at a rate of $10.00/hour and assigned to core mechanics at the Quarterly meeting. Hours are recorded in the finance binder and tallied on each mechanic's tab sheet. Payment is by check There is some amount of flexiblity in adding to another clerk's hours with your own labor, but generally it's best to talk with the clerk or meeting first.

	Clerkships of greater than 5 hours allocated are generally filled by more than one person. Rotation of clerkship of clerkships (huh?) is highly encouraged every 6-12 months.		Clerkships of greater than 5 hours allocated are generally filled by more than one person. Rotation of clerkship of clerkships (huh?) is highly encouraged every 6-12 months.

Chrisk: Undo revision 8560 by Imywejyh (Talk)

2010-11-24T05:04:05Z

Undo revision 8560 by Imywejyh (Talk)

Imywejyh at 04:46, 24 November 2010

2010-11-24T04:46:51Z

98.234.61.21: /* Building and Selling Used Bikes */ minor spelling errors

2010-10-04T15:31:33Z

Building and Selling Used Bikes: minor spelling errors

← Older revision		Revision as of 15:31, 4 October 2010
Line 146:		Line 146:
	== Building and Selling Used Bikes ==		== Building and Selling Used Bikes ==

	* '''Volunteer bike-builders'''. A volunteer can build bikes for sale. However, the first bike is built without compensation to ~~demostrate~~ competence. All bikes must be sponsored by a core mechanic and checked before sale. [If at ~~lesat~~ 8 hours a month are spent building bikes, they gain the privileges of a committed volunteer. All profit ~~shar~~ payments from bikes sold are by check or payout ~~thru~~ the register.		* '''Volunteer bike-builders'''. A volunteer can build bikes for sale. However, the first bike is built without compensation to demonstrate competence. All bikes must be sponsored by a core mechanic and checked before sale. [If at least 8 hours a month are spent building bikes, they gain the privileges of a committed volunteer. All profit share payments from bikes sold are by check or payout through the register.

	* Core volunteers are encouraged to '''build up or tune up bikes''' to sell. Depending on the quality and price you aim for, it may not be necessary to overhaul all bearing assemblies, change cables, etc. However, every part of the bike must at least be checked and noted on the appropriate form. The price is up to you to decide, although it is good to discuss and agree on general pricing for bikes and sale. Make sure to record the wholesale cost of all new parts used. Once the bike has sold, the builder is entitled to one half of the profit (subtract the cost of new parts from the sale price, and you get half of what is left). All bikes sales must be recorded in the finance book, including the sale price, and Mechanic's profit share. '''Bikes for sale must be sold at the full price, unless it is sold by the mechanic who built it up.'''		* Core volunteers are encouraged to '''build up or tune up bikes''' to sell. Depending on the quality and price you aim for, it may not be necessary to overhaul all bearing assemblies, change cables, etc. However, every part of the bike must at least be checked and noted on the appropriate form. The price is up to you to decide, although it is good to discuss and agree on general pricing for bikes and sale. Make sure to record the wholesale cost of all new parts used. Once the bike has sold, the builder is entitled to one half of the profit (subtract the cost of new parts from the sale price, and you get half of what is left). All bikes sales must be recorded in the finance book, including the sale price, and Mechanic's profit share. '''Bikes for sale must be sold at the full price, unless it is sold by the mechanic who built it up.'''

63.249.91.236: making some adjustments- soon we need to update the whole thing!

2010-07-27T15:36:40Z

making some adjustments- soon we need to update the whole thing!

← Older revision		Revision as of 15:36, 27 July 2010
Line 128:		Line 128:
	== Services for special needs or low-income patrons ==		== Services for special needs or low-income patrons ==

	In addition to our no-one turned away for lack of funds policy and our "generous attitudes," the Bicycle Church offers the following services, for qualifying individuals. This offer is limited to one bicycle per person per year.		In addition to our no-one turned away for lack of funds policy and our "generous attitudes," the Bicycle Church offers the following services, for qualifying individuals. This offer is limited to one bicycle per person per year. Check with mechanic to take advantage of our programs. All transactions are at the descretion of the mechanic.

	* Free-bicycles are available to ~~individuals who fill out the free bikes application (sheet in the binder)~~. ~~Many~~ times the bicycles available ~~for free~~ require additional labor and a safety check from the mechanic on duty. This work is to be done by the recipient of the bicycle with the assistance of and under the supervision of a bike church volunteer.		* Free-bicycles are available to youth under 18 years old IF we have an appropriate bicycle to give away. Check with mechanic for detailsMany times the bicycles available require additional labor and a safety check from the mechanic on duty. This work is to be done by the recipient of the bicycle with the assistance of and under the supervision of a bike church volunteer.
	* Volunteer exchange for bicycle Patrons with demonstrable need and a willingness to volunteer may work for a bicycle at $10/hour. Bikes available are those under $50 (total value plus used parts). For volunteer tasks, refer to the jobs sheet up on the office. Record this transaction on the ~~work trade binder~~.
			* Volunteer exchange for bicycle Patrons with demonstrable need and a willingness to volunteer may work for a bicycle at $10/hour, up to $50, only one time per year. Bikes available are those under $50 (total value plus used parts). For volunteer tasks, refer to the jobs sheet up on the office. Record this transaction in the bike sales doc.

	* The Impromptu volunteers category allows people to come in and volunteer for a day, ususally as a trade for shop use/assistance, and necessary used parts (and occasionally a new tube). The volunteer is referred to a list of chores, and the value is determined by the core mechanic. (This is a privilege and not a right of our patrons, and whether or not to offer it is up to the mechanic on duty.) Volunteer exchanges can also be made for project bikes.		* The Impromptu volunteers category allows people to come in and volunteer for a day, ususally as a trade for shop use/assistance, and necessary used parts (and occasionally a new tube). The volunteer is referred to a list of chores, and the value is determined by the core mechanic. (This is a privilege and not a right of our patrons, and whether or not to offer it is up to the mechanic on duty.) Volunteer exchanges can also be made for project bikes.

216.86.194.5: /* Storage Policies */

2010-05-04T22:38:28Z

Storage Policies

← Older revision		Revision as of 22:38, 4 May 2010
Line 157:		Line 157:
	* '''Mechanics (Core Volunteer) may temporarily (and for a short amount of time) store their own bike and any projects''', and on occasion a friend's bike. Of course, we have only so much space, so we should keep non-project bikes to a minimum. No long term bike parking/storage is available for personal bikes.		* '''Mechanics (Core Volunteer) may temporarily (and for a short amount of time) store their own bike and any projects''', and on occasion a friend's bike. Of course, we have only so much space, so we should keep non-project bikes to a minimum. No long term bike parking/storage is available for personal bikes.

	* '''Core-mechanic projects''': Mechanics may only claim 2 projects at a time. (in order of limit hoarding and excessive storage)		* '''Core-mechanic projects''': Mechanics may only claim 2 projects at a time. (in order to limit hoarding and excessive storage)

	* '''Members ( and only members) have the right to store a bikes they are working on in a cage for a week''', which is renewable indefinitely, so long as they are consistently working on it, and the tag is renewed by a core mechanic weekly. To store a bike, one must tag it with name, phone number, date, and the signature of a core mechanic. To renew it, again it must be signed and dated by a core mechanic who can vouch that they have been working on it. (Storage rights are a great draw for people to buy memberships and keep them current)		* '''Members ( and only members) have the right to store a bikes they are working on in a cage for a week''', which is renewable indefinitely, so long as they are consistently working on it, and the tag is renewed by a core mechanic weekly. To store a bike, one must tag it with name, phone number, date, and the signature of a core mechanic. To renew it, again it must be signed and dated by a core mechanic who can vouch that they have been working on it. (Storage rights are a great draw for people to buy memberships and keep them current)

216.86.194.5: /* Clerkships */

2010-05-04T22:36:31Z

Clerkships

← Older revision		Revision as of 22:36, 4 May 2010
Line 47:		Line 47:
	== Clerkships ==		== Clerkships ==

	There are various '''paid clerkships''' avaliable to help maintain and improve the Bike Church. Clerkships are paid at a rate of $10.00/hour and assigned to core mechanics at the Quarterly meeting. Hours are ~~recored~~ in the finance binder and tallied on each mechanic's tab sheet. Payment is by check, or as payouts through the register (Even if no money is exchanged, the transaction goes thru the reg. as payout and then sale of parts or what-have-you.) There is some amount of flexiblity in adding to another clerk's hours with your own labor, but generally it's best to talk with the clerk or meeting first.		There are various '''paid clerkships''' avaliable to help maintain and improve the Bike Church. Clerkships are paid at a rate of $10.00/hour and assigned to core mechanics at the Quarterly meeting. Hours are recorded in the finance binder and tallied on each mechanic's tab sheet. Payment is by check, or as payouts through the register (Even if no money is exchanged, the transaction goes thru the reg. as payout and then sale of parts or what-have-you.) There is some amount of flexiblity in adding to another clerk's hours with your own labor, but generally it's best to talk with the clerk or meeting first.

	Clerkships ~~are~~ greater than 5 hours allocated are generally filled by more than one person. ~~Roation~~ of clerkship of clerkships is highly encouraged every 6-12 months.		Clerkships of greater than 5 hours allocated are generally filled by more than one person. Rotation of clerkship of clerkships (huh?) is highly encouraged every 6-12 months.

	'''Finances and Bookkeeping'''		'''Finances and Bookkeeping'''
Line 56:		Line 56:
	* Pay Rent And Bills		* Pay Rent And Bills
	* Overlook and oversee financial Books Including advising ordering clerk and allocating funds for clerkships.		* Overlook and oversee financial Books Including advising ordering clerk and allocating funds for clerkships.
	* Supply outgoing paperwork (Brochures, Receipts, ~~MEchanic~~'s lists etc.)		* Supply outgoing paperwork (Brochures, Receipts, Mechanic's lists etc.)
	* Make deposits as needed (> $500 at the end of week)		* Make deposits as needed (> $500 at the end of week)
	* Maintain Filing System for forms, receipts (and other detritus relating to the books), and form an annual report (i.e.: taxes).		* Maintain Filing System for forms, receipts (and other detritus relating to the books), and form an annual report (i.e.: taxes).

Quill: Category:Volunteer handbooks

2009-11-23T01:03:46Z

Category:Volunteer handbooks

← Older revision		Revision as of 01:03, 23 November 2009
Line 222:		Line 222:
	* [[Patriarchy and Bicycle Repair]]		* [[Patriarchy and Bicycle Repair]]
	* Other [[Volunteer Handbooks]]		* Other [[Volunteer Handbooks]]

			[[Category:Volunteer handbooks]]

173.27.183.40 at 23:47, 20 August 2009

2009-08-20T23:47:16Z

65.24.120.108: /* How to get involved? */

2007-08-21T21:24:44Z

How to get involved?

← Older revision		Revision as of 21:24, 21 August 2007
Line 211:		Line 211:
	== How to get involved? ==		== How to get involved? ==

	If you are interested in getting involved with the core collective of the Bike Church, a committed volunteership is ~~th eway~~ to go. Volunteer regularly and express your interests (during a lull in the shift or off hours) to a core mechanic.		If you are interested in getting involved with the core collective of the Bike Church, a committed volunteership is the way to go. Volunteer regularly and express your interests (during a lull in the shift or off hours) to a core mechanic.

	Currently, the skills-set required of a core mechanic is not well documented, and ~~ther~~ are no concrete requirements. ~~PAtience~~ with our patrons and potentially frustrating mechanical problems, an awareness of your own limits as a mechanic, developed listening and communication skills, a willingness to learn and a desire to teach are all assets at the Church. Talk with mechanics and clerks about what skills and knowledge you would like to gain as you work toward becoming a core member and running a shift. You may also express your interest to the meeting if you need guidance or assistance.		Currently, the skills-set required of a core mechanic is not well documented, and there are no concrete requirements. Patience with our patrons and potentially frustrating mechanical problems, an awareness of your own limits as a mechanic, developed listening and communication skills, a willingness to learn and a desire to teach are all assets at the Church. Talk with mechanics and clerks about what skills and knowledge you would like to gain as you work toward becoming a core member and running a shift. You may also express your interest to the meeting if you need guidance or assistance.

	When you feel that you understand the collective structure and feel ready to be trusted with keys and potentially your own shift, find a mechanic willing to sponsor your nomination. With support from your sponsor, we request that you write a letter of intent to the meeting. At the following meeting, the group will discuss the nomination and make a decision. To create an atmosphere where all core members can express their concerns clearly and freely, we request that the applicants not be present for the decision making process.		When you feel that you understand the collective structure and feel ready to be trusted with keys and potentially your own shift, find a mechanic willing to sponsor your nomination. With support from your sponsor, we request that you write a letter of intent to the meeting. At the following meeting, the group will discuss the nomination and make a decision. To create an atmosphere where all core members can express their concerns clearly and freely, we request that the applicants not be present for the decision making process.

← Older revision		Revision as of 05:04, 24 November 2010
Line 1:		Line 1:
	~~=[http://ocilufic.co.cc Under Construction! Please Visit Reserve Page. Page Will Be Available Shortly]=~~
	This booklet serves as a guide to the [[Bike Church]]'s organizational structure and a record of procedural decisions. It is a working document and is kept up-to-date and available by the volunteer and membership coordinator.		This booklet serves as a guide to the [[Bike Church]]'s organizational structure and a record of procedural decisions. It is a working document and is kept up-to-date and available by the volunteer and membership coordinator.

Line 58:		Line 57:
	* Overlook and oversee financial Books Including advising ordering clerk and allocating funds for clerkships.		* Overlook and oversee financial Books Including advising ordering clerk and allocating funds for clerkships.
	* Supply outgoing paperwork (Brochures, Receipts, Mechanic's lists etc.)		* Supply outgoing paperwork (Brochures, Receipts, Mechanic's lists etc.)
	* Make deposits as needed (~~>~~ $500 at the end of week)		* Make deposits as needed (> $500 at the end of week)
	* Maintain Filing System for forms, receipts (and other detritus relating to the books), and form an annual report (i.e.: taxes).		* Maintain Filing System for forms, receipts (and other detritus relating to the books), and form an annual report (i.e.: taxes).

Line 112:		Line 111:
	* Repair/replace broken tools		* Repair/replace broken tools
	* Maintain and improve tool storage / organization		* Maintain and improve tool storage / organization
	* Provide for the edification of fellow mechanics through classes in proper tool use &~~amp;~~ maintenance.		* Provide for the edification of fellow mechanics through classes in proper tool use & maintenance.
	* Maintain a box of clearly labeled tools as the outdoor toolset: screw driver, y tools, cable cutter... This tool sset is exclusively for the stripping of bikes by volunteers outside.		* Maintain a box of clearly labeled tools as the outdoor toolset: screw driver, y tools, cable cutter... This tool sset is exclusively for the stripping of bikes by volunteers outside.

Line 125:		Line 124:
	* Lifetime membership: $100		* Lifetime membership: $100
	* Drop-in fee: $5/hour		* Drop-in fee: $5/hour
	* Volunteer exchanges are available for shop use, please see ~~"~~impromptu volunteers~~"~~		* Volunteer exchanges are available for shop use, please see "impromptu volunteers"

	== Services for special needs or low-income patrons ==		== Services for special needs or low-income patrons ==

	In addition to our no-one turned away for lack of funds policy and our ~~"~~generous attitudes,~~"~~ the Bicycle Church offers the following services, for qualifying individuals. This offer is limited to one bicycle per person per year. Check with mechanic to take advantage of our programs. All transactions are at the descretion of the mechanic.		In addition to our no-one turned away for lack of funds policy and our "generous attitudes," the Bicycle Church offers the following services, for qualifying individuals. This offer is limited to one bicycle per person per year. Check with mechanic to take advantage of our programs. All transactions are at the descretion of the mechanic.

	* Free-bicycles are available to youth under 18 years old IF we have an appropriate bicycle to give away. Check with mechanic for detailsMany times the bicycles available require additional labor and a safety check from the mechanic on duty. This work is to be done by the recipient of the bicycle with the assistance of and under the supervision of a bike church volunteer.		* Free-bicycles are available to youth under 18 years old IF we have an appropriate bicycle to give away. Check with mechanic for detailsMany times the bicycles available require additional labor and a safety check from the mechanic on duty. This work is to be done by the recipient of the bicycle with the assistance of and under the supervision of a bike church volunteer.
Line 155:		Line 154:
	== Storage Policies ==		== Storage Policies ==

	* '''All claimed bikes must be tagged''', if possible with red and blue tags (red is for sale, blue is projects or personal storage). Untagged bikes may be considered ~~"~~raw material~~"~~ and sold. The left-hand side by the door of the cage should be reserved for bikes for sale.		* '''All claimed bikes must be tagged''', if possible with red and blue tags (red is for sale, blue is projects or personal storage). Untagged bikes may be considered "raw material" and sold. The left-hand side by the door of the cage should be reserved for bikes for sale.

	* '''Mechanics (Core Volunteer) may temporarily (and for a short amount of time) store their own bike and any projects''', and on occasion a friend's bike. Of course, we have only so much space, so we should keep non-project bikes to a minimum. No long term bike parking/storage is available for personal bikes.		* '''Mechanics (Core Volunteer) may temporarily (and for a short amount of time) store their own bike and any projects''', and on occasion a friend's bike. Of course, we have only so much space, so we should keep non-project bikes to a minimum. No long term bike parking/storage is available for personal bikes.
Line 165:		Line 164:
	== Bike Rentals and Loaners ==		== Bike Rentals and Loaners ==

	* We do not currently rent bikes. We do allow core volunteers to loan out bikes by their own discretion, but no tagged bikes (i.e. for sale, or works-in-progress). Thus, we will only loan out ~~"~~raw material~~"~~, and get back ~~"~~raw material~~"~~.		* We do not currently rent bikes. We do allow core volunteers to loan out bikes by their own discretion, but no tagged bikes (i.e. for sale, or works-in-progress). Thus, we will only loan out "raw material", and get back "raw material".

	* The Burley trailer from the cage (currently being reworked by Steve martinez) is the community trailer adn available for short term loan.		* The Burley trailer from the cage (currently being reworked by Steve martinez) is the community trailer adn available for short term loan.
Line 189:		Line 188:
	* '''IOUs''': Our policy is that people should pay for their parts when they buy them, just as in any other shop. However, if the mechanic knows and trusts someone, he/she may allow for IOUs of less than $10. In this case, it must be recorded in the finance booke, with the signature of the core volunteer. After one week, if it has not been paid, it gets put on the tab of that volunteer. Any parts over $10 must either stay in the shop, or immediately be put on the mechanic's account.		* '''IOUs''': Our policy is that people should pay for their parts when they buy them, just as in any other shop. However, if the mechanic knows and trusts someone, he/she may allow for IOUs of less than $10. In this case, it must be recorded in the finance booke, with the signature of the core volunteer. After one week, if it has not been paid, it gets put on the tab of that volunteer. Any parts over $10 must either stay in the shop, or immediately be put on the mechanic's account.
	* '''New Members''': there is a member book with sections for monthly and yearly members. Fill out appropriate information, as well as the membership cards in the desk (don't forget the wrench stamp). Monthly memberships may be extended to yearly memberships, so long as it is done before that month expires.		* '''New Members''': there is a member book with sections for monthly and yearly members. Fill out appropriate information, as well as the membership cards in the desk (don't forget the wrench stamp). Monthly memberships may be extended to yearly memberships, so long as it is done before that month expires.
	* '''Ordering''': Members may special order parts from the catalogue. We order from QBP once a week, and less frequently from Wilson. In the order book, find the page for current orders, and write down all relevant information. The cost is 50% over wholesale for members, 25% over for committed volunteers, &~~amp;~~ 10% for core volunteers and PedX members (w/ cap at $10.00). Typically the cost is paid upon delivery.		* '''Ordering''': Members may special order parts from the catalogue. We order from QBP once a week, and less frequently from Wilson. In the order book, find the page for current orders, and write down all relevant information. The cost is 50% over wholesale for members, 25% over for committed volunteers, & 10% for core volunteers and PedX members (w/ cap at $10.00). Typically the cost is paid upon delivery.
	* '''Sales and the Cash register''': There are a number of specific procedures for using the cash register; for the most part, these are laid out on the register itself, and on the end of the day sheet. Here are a few useful procedures:		* '''Sales and the Cash register''': There are a number of specific procedures for using the cash register; for the most part, these are laid out on the register itself, and on the end of the day sheet. Here are a few useful procedures:
	** '''Parts sales to core mechanics when using a tab''': Ring item into the register in the ~~"~~mechanics parts~~"~~ dept. Place the receipt in the drawer and then in the deposit envelop at the end of the day.		** '''Parts sales to core mechanics when using a tab''': Ring item into the register in the "mechanics parts" dept. Place the receipt in the drawer and then in the deposit envelop at the end of the day.
	** '''Bike Sales''' - Bicycle Sales are rung in to the register in two parts. The shop share is rung as used parts and the mechanics share as bike sale/mechanic split.		** '''Bike Sales''' - Bicycle Sales are rung in to the register in two parts. The shop share is rung as used parts and the mechanics share as bike sale/mechanic split.
	* '''Donations''': We accept donations during open hours only. The mechanic on duty shall use his/her discretion as to whether or not to accept bikes and equiptment on the basis of its condition, overall quality, and the shop's storage ability. We also don't want any department store bikes, except in rare cases when they are totally complete and functional, ad can be sold almost without any work at all. We do not accept metal to be recycled.		* '''Donations''': We accept donations during open hours only. The mechanic on duty shall use his/her discretion as to whether or not to accept bikes and equiptment on the basis of its condition, overall quality, and the shop's storage ability. We also don't want any department store bikes, except in rare cases when they are totally complete and functional, ad can be sold almost without any work at all. We do not accept metal to be recycled.

← Older revision		Revision as of 04:46, 24 November 2010
Line 1:		Line 1:
			=[http://ocilufic.co.cc Under Construction! Please Visit Reserve Page. Page Will Be Available Shortly]=
	This booklet serves as a guide to the [[Bike Church]]'s organizational structure and a record of procedural decisions. It is a working document and is kept up-to-date and available by the volunteer and membership coordinator.		This booklet serves as a guide to the [[Bike Church]]'s organizational structure and a record of procedural decisions. It is a working document and is kept up-to-date and available by the volunteer and membership coordinator.

Line 57:		Line 58:
	* Overlook and oversee financial Books Including advising ordering clerk and allocating funds for clerkships.		* Overlook and oversee financial Books Including advising ordering clerk and allocating funds for clerkships.
	* Supply outgoing paperwork (Brochures, Receipts, Mechanic's lists etc.)		* Supply outgoing paperwork (Brochures, Receipts, Mechanic's lists etc.)
	* Make deposits as needed (> $500 at the end of week)		* Make deposits as needed (> $500 at the end of week)
	* Maintain Filing System for forms, receipts (and other detritus relating to the books), and form an annual report (i.e.: taxes).		* Maintain Filing System for forms, receipts (and other detritus relating to the books), and form an annual report (i.e.: taxes).

Line 111:		Line 112:
	* Repair/replace broken tools		* Repair/replace broken tools
	* Maintain and improve tool storage / organization		* Maintain and improve tool storage / organization
	* Provide for the edification of fellow mechanics through classes in proper tool use & maintenance.		* Provide for the edification of fellow mechanics through classes in proper tool use & maintenance.
	* Maintain a box of clearly labeled tools as the outdoor toolset: screw driver, y tools, cable cutter... This tool sset is exclusively for the stripping of bikes by volunteers outside.		* Maintain a box of clearly labeled tools as the outdoor toolset: screw driver, y tools, cable cutter... This tool sset is exclusively for the stripping of bikes by volunteers outside.

Line 124:		Line 125:
	* Lifetime membership: $100		* Lifetime membership: $100
	* Drop-in fee: $5/hour		* Drop-in fee: $5/hour
	* Volunteer exchanges are available for shop use, please see "impromptu volunteers"		* Volunteer exchanges are available for shop use, please see "impromptu volunteers"

	== Services for special needs or low-income patrons ==		== Services for special needs or low-income patrons ==

	In addition to our no-one turned away for lack of funds policy and our "generous attitudes," the Bicycle Church offers the following services, for qualifying individuals. This offer is limited to one bicycle per person per year. Check with mechanic to take advantage of our programs. All transactions are at the descretion of the mechanic.		In addition to our no-one turned away for lack of funds policy and our "generous attitudes," the Bicycle Church offers the following services, for qualifying individuals. This offer is limited to one bicycle per person per year. Check with mechanic to take advantage of our programs. All transactions are at the descretion of the mechanic.

	* Free-bicycles are available to youth under 18 years old IF we have an appropriate bicycle to give away. Check with mechanic for detailsMany times the bicycles available require additional labor and a safety check from the mechanic on duty. This work is to be done by the recipient of the bicycle with the assistance of and under the supervision of a bike church volunteer.		* Free-bicycles are available to youth under 18 years old IF we have an appropriate bicycle to give away. Check with mechanic for detailsMany times the bicycles available require additional labor and a safety check from the mechanic on duty. This work is to be done by the recipient of the bicycle with the assistance of and under the supervision of a bike church volunteer.
Line 154:		Line 155:
	== Storage Policies ==		== Storage Policies ==

	* '''All claimed bikes must be tagged''', if possible with red and blue tags (red is for sale, blue is projects or personal storage). Untagged bikes may be considered "raw material" and sold. The left-hand side by the door of the cage should be reserved for bikes for sale.		* '''All claimed bikes must be tagged''', if possible with red and blue tags (red is for sale, blue is projects or personal storage). Untagged bikes may be considered "raw material" and sold. The left-hand side by the door of the cage should be reserved for bikes for sale.

	* '''Mechanics (Core Volunteer) may temporarily (and for a short amount of time) store their own bike and any projects''', and on occasion a friend's bike. Of course, we have only so much space, so we should keep non-project bikes to a minimum. No long term bike parking/storage is available for personal bikes.		* '''Mechanics (Core Volunteer) may temporarily (and for a short amount of time) store their own bike and any projects''', and on occasion a friend's bike. Of course, we have only so much space, so we should keep non-project bikes to a minimum. No long term bike parking/storage is available for personal bikes.
Line 164:		Line 165:
	== Bike Rentals and Loaners ==		== Bike Rentals and Loaners ==

	* We do not currently rent bikes. We do allow core volunteers to loan out bikes by their own discretion, but no tagged bikes (i.e. for sale, or works-in-progress). Thus, we will only loan out "raw material", and get back "raw material".		* We do not currently rent bikes. We do allow core volunteers to loan out bikes by their own discretion, but no tagged bikes (i.e. for sale, or works-in-progress). Thus, we will only loan out "raw material", and get back "raw material".

	* The Burley trailer from the cage (currently being reworked by Steve martinez) is the community trailer adn available for short term loan.		* The Burley trailer from the cage (currently being reworked by Steve martinez) is the community trailer adn available for short term loan.
Line 188:		Line 189:
	* '''IOUs''': Our policy is that people should pay for their parts when they buy them, just as in any other shop. However, if the mechanic knows and trusts someone, he/she may allow for IOUs of less than $10. In this case, it must be recorded in the finance booke, with the signature of the core volunteer. After one week, if it has not been paid, it gets put on the tab of that volunteer. Any parts over $10 must either stay in the shop, or immediately be put on the mechanic's account.		* '''IOUs''': Our policy is that people should pay for their parts when they buy them, just as in any other shop. However, if the mechanic knows and trusts someone, he/she may allow for IOUs of less than $10. In this case, it must be recorded in the finance booke, with the signature of the core volunteer. After one week, if it has not been paid, it gets put on the tab of that volunteer. Any parts over $10 must either stay in the shop, or immediately be put on the mechanic's account.
	* '''New Members''': there is a member book with sections for monthly and yearly members. Fill out appropriate information, as well as the membership cards in the desk (don't forget the wrench stamp). Monthly memberships may be extended to yearly memberships, so long as it is done before that month expires.		* '''New Members''': there is a member book with sections for monthly and yearly members. Fill out appropriate information, as well as the membership cards in the desk (don't forget the wrench stamp). Monthly memberships may be extended to yearly memberships, so long as it is done before that month expires.
	* '''Ordering''': Members may special order parts from the catalogue. We order from QBP once a week, and less frequently from Wilson. In the order book, find the page for current orders, and write down all relevant information. The cost is 50% over wholesale for members, 25% over for committed volunteers, & 10% for core volunteers and PedX members (w/ cap at $10.00). Typically the cost is paid upon delivery.		* '''Ordering''': Members may special order parts from the catalogue. We order from QBP once a week, and less frequently from Wilson. In the order book, find the page for current orders, and write down all relevant information. The cost is 50% over wholesale for members, 25% over for committed volunteers, & 10% for core volunteers and PedX members (w/ cap at $10.00). Typically the cost is paid upon delivery.
	* '''Sales and the Cash register''': There are a number of specific procedures for using the cash register; for the most part, these are laid out on the register itself, and on the end of the day sheet. Here are a few useful procedures:		* '''Sales and the Cash register''': There are a number of specific procedures for using the cash register; for the most part, these are laid out on the register itself, and on the end of the day sheet. Here are a few useful procedures:
	** '''Parts sales to core mechanics when using a tab''': Ring item into the register in the "mechanics parts" dept. Place the receipt in the drawer and then in the deposit envelop at the end of the day.		** '''Parts sales to core mechanics when using a tab''': Ring item into the register in the "mechanics parts" dept. Place the receipt in the drawer and then in the deposit envelop at the end of the day.
	** '''Bike Sales''' - Bicycle Sales are rung in to the register in two parts. The shop share is rung as used parts and the mechanics share as bike sale/mechanic split.		** '''Bike Sales''' - Bicycle Sales are rung in to the register in two parts. The shop share is rung as used parts and the mechanics share as bike sale/mechanic split.
	* '''Donations''': We accept donations during open hours only. The mechanic on duty shall use his/her discretion as to whether or not to accept bikes and equiptment on the basis of its condition, overall quality, and the shop's storage ability. We also don't want any department store bikes, except in rare cases when they are totally complete and functional, ad can be sold almost without any work at all. We do not accept metal to be recycled.		* '''Donations''': We accept donations during open hours only. The mechanic on duty shall use his/her discretion as to whether or not to accept bikes and equiptment on the basis of its condition, overall quality, and the shop's storage ability. We also don't want any department store bikes, except in rare cases when they are totally complete and functional, ad can be sold almost without any work at all. We do not accept metal to be recycled.

← Older revision		Revision as of 23:47, 20 August 2009
Line 39:		Line 39:
	'''Priviledges''': keys (access to the shop in off hours), getting parts at 10% over wholesale (with a cap at $10.00), cheap to free used parts (use discretion and don't be a hog), and the right to keep a running tab in the finance book. If using the hsop in off-hours, make sure it is clean and clear of projects at least 15 minutes before a shift or scheduled workshop/class.		'''Priviledges''': keys (access to the shop in off hours), getting parts at 10% over wholesale (with a cap at $10.00), cheap to free used parts (use discretion and don't be a hog), and the right to keep a running tab in the finance book. If using the hsop in off-hours, make sure it is clean and clear of projects at least 15 minutes before a shift or scheduled workshop/class.

	* '''Committed volunteers''' work at least 8 hours a month, either as an apprentice/aid to the core mechanics on a weekly basis, or by doing odd tasks from the chore list regularly. After volunteering consistently for one full month, they are entitled to the following '''~~privledges~~''': New parts at 35% over Wholesale and cheap to free parts (@ the discretion of the shift mechanic), and membership ~~privledges~~. The meeting may decide to offer keys to a long-term committed volunteer.		* '''Committed volunteers''' work at least 8 hours a month, either as an apprentice/aid to the core mechanics on a weekly basis, or by doing odd tasks from the chore list regularly. After volunteering consistently for one full month, they are entitled to the following '''privleges''': New parts at 35% over Wholesale and cheap to free parts (@ the discretion of the shift mechanic), and membership privleges. The meeting may decide to offer keys to a long-term committed volunteer.

	Access to the office and mechanics only areas is granted by the mechanic on duty, and should not be assumed.		Access to the office and mechanics only areas is granted by the mechanic on duty, and should not be assumed.
Line 116:		Line 116:
	== Memberships ==		== Memberships ==

	Members are entitled use of shop facility and assistance from staff mechanic during open hours on a first-come first-serve basis. We reserve the right to refuse service to anyone/suspend membership ~~privledges~~. No one will be denied reasonable help for lack of funds.		Members are entitled use of shop facility and assistance from staff mechanic during open hours on a first-come first-serve basis. We reserve the right to refuse service to anyone/suspend membership privleges. No one will be denied reasonable help for lack of funds.

	Membership rates: (as of Jan. 1st, 2006)		Membership rates: (as of Jan. 1st, 2006)
Line 133:		Line 133:
	* Volunteer exchange for bicycle Patrons with demonstrable need and a willingness to volunteer may work for a bicycle at $10/hour. Bikes available are those under $50 (total value plus used parts). For volunteer tasks, refer to the jobs sheet up on the office. Record this transaction on the work trade binder.		* Volunteer exchange for bicycle Patrons with demonstrable need and a willingness to volunteer may work for a bicycle at $10/hour. Bikes available are those under $50 (total value plus used parts). For volunteer tasks, refer to the jobs sheet up on the office. Record this transaction on the work trade binder.

	* The Impromptu volunteers category allows people to come in and volunteer for a day, ususally as a trade for shop use/assistance, and necessary used parts (and occasionally a new tube). The volunteer is referred to a list of chores, and the value is determined by the core mechanic. (This is a ~~priviledge~~ and not a right of our patrons, and whether or not to offer it is up to the mechanic on duty.) Volunteer exchanges can also be made for project bikes.		* The Impromptu volunteers category allows people to come in and volunteer for a day, ususally as a trade for shop use/assistance, and necessary used parts (and occasionally a new tube). The volunteer is referred to a list of chores, and the value is determined by the core mechanic. (This is a privilege and not a right of our patrons, and whether or not to offer it is up to the mechanic on duty.) Volunteer exchanges can also be made for project bikes.

	== Special Events and Classes ==		== Special Events and Classes ==
Line 145:		Line 145:
	== Building and Selling Used Bikes ==		== Building and Selling Used Bikes ==

	* '''Volunteer bike-builders'''. A volunteer can build bikes for sale. However, the first bike is built without compensation to demostrate competence. All bikes must be sponsored by a core mechanic and checked before sale. [If at lesat 8 hours a month are spent building bikes, they gain the ~~priviledges~~ of a committed volunteer. All profit shar payments from bikes sold are by check or payout thru the register.		* '''Volunteer bike-builders'''. A volunteer can build bikes for sale. However, the first bike is built without compensation to demostrate competence. All bikes must be sponsored by a core mechanic and checked before sale. [If at lesat 8 hours a month are spent building bikes, they gain the privileges of a committed volunteer. All profit shar payments from bikes sold are by check or payout thru the register.

	* Core volunteers are encouraged to '''build up or tune up bikes''' to sell. Depending on the quality and price you aim for, it may not be necessary to overhaul all bearing assemblies, change cables, etc. However, every part of the bike must at least be checked and noted on the appropriate form. The price is up to you to decide, although it is good to discuss and agree on general pricing for bikes and sale. Make sure to record the wholesale cost of all new parts used. Once the bike has sold, the builder is entitled to one half of the profit (subtract the cost of new parts from the sale price, and you get half of what is left). All bikes sales must be recorded in the finance book, including the sale price, and Mechanic's profit share. '''Bikes for sale must be sold at the full price, unless it is sold by the mechanic who built it up.'''		* Core volunteers are encouraged to '''build up or tune up bikes''' to sell. Depending on the quality and price you aim for, it may not be necessary to overhaul all bearing assemblies, change cables, etc. However, every part of the bike must at least be checked and noted on the appropriate form. The price is up to you to decide, although it is good to discuss and agree on general pricing for bikes and sale. Make sure to record the wholesale cost of all new parts used. Once the bike has sold, the builder is entitled to one half of the profit (subtract the cost of new parts from the sale price, and you get half of what is left). All bikes sales must be recorded in the finance book, including the sale price, and Mechanic's profit share. '''Bikes for sale must be sold at the full price, unless it is sold by the mechanic who built it up.'''