Community Bicycle Center Job Descriptions
Board Member Job Description
Responsibilities of Nonprofit Boards
- Determine the organization's mission and purpose A statement of mission and purposes should articulate the organization's goals, means, and primary constituents served. It is the board's' responsibility to create the mission statement and review it periodically for accuracy and validity. Each individual board member should fully understand and support it.
- Select the executive Boards must reach consensus on the chief executive's job description and undertake a careful search process to find the most qualified individual for the position.
- Support the executive and review his or her performance The board should ensure that the chief executive has the moral and professional support he or she needs to further the goals of the organization. The chief executive, in partnership with the entire board, should decide upon a periodic evaluation of the chief executive's performance.
- Ensure effective organizational planning As stewards of an organization, boards must actively participate with the staff in an overall planning process and assist in implementing the plan's goals.
- Ensure adequate resources One of the board's foremost responsibilities is to provide adequate resources for the organization to fulfill its mission. The board should work in partnership with the chief executive and development staff, if any, to raise funds from the community.
- Manage resources effectively The board, in order to remain accountable to its donors, the public, and to safeguard its tax-exempt status, must assist in developing the annual budget and ensuring that proper financial controls are in place.
- Determine, monitor, and strengthen the organization's programs and services The board's role in this area is to determine which programs are the most consistent with an organization's mission, and to monitor their effectiveness.
- Enhance the organization's public standing An organization's primary link to the community, including constituents, the public, and the media, is the board. Clearly articulating the organization's mission, accomplishments, and goals to the public, as well as garnering support from important members of the community, are important elements of a comprehensive public relations strategy.
- Ensure legal and ethical integrity and maintain accountability The board is ultimately responsible for ensuring adherence to legal standards and ethical norms. Solid personnel policies, grievance procedures, and a clear delegation to the chief executive of hiring and managing employees will help ensure proper decorum in this area. The board must establish pertinent policies, and adhere to provisions of the organization's bylaws and articles of incorporation.
- Recruit and orient new board members and assess board performance All boards have a responsibility to articulate and make known their needs in terms of member experience, skills, and many other considerations that define a "balanced" board composition. Boards must also orient new board members to their responsibilities and the organization's history, needs, and challenges. By evaluating its performance in fulfilling its responsibilities, the board can recognize its achievements and reach consensus on which areas need to be improved.
Individual Board Member Responsibilities
- Attend all board and committee meetings and functions, such as special events
- Be informed about the organization's mission, services, policies, and programs
- Review agenda and supporting materials prior to board and committee meetings
- Serve on committees and offer to take on special assignments
- Make a personal financial contribution to the organization
- Inform others about the organization
- Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization
- Keep up-to-date on developments in the organization's field
- Follow conflict of interest and confidentiality policies
- Refrain from making special requests of the staff
- Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements
For the love of God, keep wrinitg these articles.
- Board Responsibilities taken from Ten Basic Responsibilities of Nonprofit Boards. Washington, DC: National Center for Nonprofit Boards, 1996.
- Board member responsibilities taken from Six Keys to Recruiting, Orienting, and Involving Nonprofit Board Members. Washington, DC: National Center for Nonprofit Boards, 1995.
Special Events Committee
Develop and execute special events to contribute to the financial viability of the CBC.
- Execute special events that contribute to the general operating revenue.
- Execute special events that contribute to the public awareness of the CBC.
- Execute special events that support CBC program and volunteer participation.
As required to meet revenue targets established in the CBC operating budget.
- Develop, execute, evaluate, and document special event tasks.
- Plan and execute a minimum of two events a year and
- Realize budgeted net revenue from special events.
- Complete the vetting process for any event proposed to the CBC.
- Publicize events including information about the CBC mission and activities.
- Submit yearly fundraising revenue and expense projections to the Finance Committee.
- Plan and execute a yearly volunteer recognition event.
- Plan and execute a yearly donor recognition event with the support of the Governance and Development Committees.
The Development Committee (a.k.a. Fundraising Committee) will develop and manage the CBC funding plan.
- Develop and manage revenue generation vehicles including, but not limited to:
- Individual giving relationships
- Corporate giving relationships
- Earned income strategies
- Develop strategies to address the following revenue generation needs:
- General operating budget
- Capital projects budget
- Special projects
As required, with a minimum of six a year
- Plan, coordinate, and execute annual appeal
- Assist staff in maintenance of the donor database
- Assess the results of annual appeal and adjust campaign, as needed
- Manage corporate asks for annual appeal, sponsorships and special events
- Assist staff with grant applications, as needed
The Finance Committee will manage the financial accountability of the CBC
- Develop and manage the general operating budget in partnership with the executive director.
- Develop and audit financial policies and procedures based on customary non-profit accounting standards
- Propose annual budget to the Executive Committee and Board using historical and current reality as guidelines
- Set and carry out timeline for creating and presenting budget to Board
- Oversee budget throughout year to ensure revenue and expense targets are being met and feedback is communicated to standing committees
- Work with Special Events Committee and Development Committee to establish revenue generation targets
- Support the development of earned income strategies.
- Insure the completion and submission of yearly IRS Form 990
- Provide information necessary for any auditing purposes
The Governance Committee develops the people resources to insure the viability of the CBC.
- Recruit Board members to fulfill the 10 responsibilities of board members.
- Monitor operation of the CBC in accordance with its Bylaws.
- Determine personnel policies and procedures for effective operation of the CBC.
As required, with a minimum of two a year.
- Propose amendments to Bylaws
- Conduct annual evaluation of board effectiveness
- Conduct organizational capacity reviews
- Assist executive director with staffing issues/problems
- Propose annual slate of board members and officers
- Arrange training for orientation and training of board members
Long-Range Planning Committee
Develop long-term strategies to be implemented by staff and volunteers to insure the sustainability of the CBC to continue its mission and vision.
- Develop and monitor the execution of a CBC strategic plan
As required, with a minimum of one a year
- Create a three year strategic plan to board, staff, and volunteer activities
- Develop objective measures of success for strategic plan follow-through
- Monitor progress with the strategic plan on an ongoing basis
- Develop an executive director succession plan.
- Provide direction to the other standing committees and executive director