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Bike!Bike! Event Coordination Meetings and Minutes

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Revision as of 22:25, 2 September 2026 by AndrewWestphal (talk | contribs) (AndrewWestphal moved page Meetings and minutes to Bike!Bike! Event Coordination Meetings and Minutes: Adding better context to page title.)
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2024

B!B!E! 2024 planning season/ Planeación B!B!E! 2024

Meeting Minutes/ Minutas de Reuniones

B!B!E! 2023 planning season

June 2023

Early in 2023

  • There was an ongoing language exchange (en/es), but we didn't take minutes. It was just a small, informal ongoing event for a while there.
  • There were biweekly tech meetings through June, summaries should be in the gmail account.

January 2023

B!B!E! 2022 planning season

Meeting Minutes

December 2022

November 2022

Bike!Bike! 2023? - discussion


October 2022

Sept 2022

Aug 2022

Jul 2022

Jun 2022

May 2022

February 2022

  • Planning Meeting - Share your availability at the Doodle poll
  • B!B!E! tech meeting - Wednesday February 16 @6pm Pacific Time
    • AGENDA:
      • wiki signup questions
      • domain update

January 2022

  • Friday, January 14, 2022 6pm Mexico City Time (4pm PST) B!B!E! + B!B!CDMX
    • AGENDA: USA-Mexico money handling update
    • Mexico didn't come, we hope they're ok, attendees got Angel's B!B!E!21 cookie recipe.
  • Sunday, January 16, 2022 5pm PST tech committee meeting
  • B!B!E! planning meeting - Thursday, January 20 @ 5:30pm Pacific Time
    • AGENDA:
      • Review volunteer roles and associate names with roles
      • Review "Who has access to what" spreadsheet
      • Decide cut-off date for deciding whether to do B!B!E!22 in November
      • Pre-work party OCF basic planning.
      • domain
  • Work Party - Fill out the OCF page - Friday, January 21@1:30pm Pacific Time - CANCELLED - we made good progress on this during the planning meeting.

December 2021

All the meeting minute links below are broken. If you reeeally want to see them, Ifny is the person most likely to know something about them.

November 2021

The meeting minute link below is broken. If you reeeally want to see them, Ifny is the person most likely to know something about them.

Summary of 2020 Bike!Bike! CDMX Planning / Outreach as of 2023

2020

B!B!CDMX didn't happen because there was a pandemic, but no announcement about it was made.

2021

B!B!E! organizers repeatedly tried to contact people in CDMX, but never heard back. CDMX organizers showed up unexpectedly at B!B!E!21 and said that when they heard about B!B!E! they figured they would wait and see how it went instead of doing an in-person event (they didn't communicate with B!B!E! organizers about this before the event)

After the first B!B!E!, there was one online meeting (we forgot to bring an interpreter so everyone just did their best) and then no further communications. B!B!E!'s community continued trying to reach out, set up a conference page on bikebike.org, and didn't hear from CDMX organizers.

2022

We successfully invited someone from CDMX to B!B!E! 2022 and here is the conversation from that. Highlights:

  • Tijuana gave the BikeBike funds to CDMX, it's not clear if current CDMX organizers still have access to those funds [may be due to a combination of inflation, pandemic, and some fracturing of the local community bike orgs],
  • CDMX was planning to make it work in 2023,
  • bikebike.org resources are available
  • CDMX planned to be in touch with B!B!E!.
  • B!B!E! planners said "We are excited to help and to assist in any way we can but we're mostly going to be waiting to hear from you."

Again, we set up a conference page on bikebike.org and tried to reach them by email and other methods, but didn't hear back.

2023

We haven't heard from CDMX as of the writing of this timeline (mid 2023). So that's 4 years in a row with no in-person Bike!Bike! (1-2 of which probably can be attributed to the ongoing pandemic) with low verbal communications and a lot of outreach on the part of the B!B!E! planners. I think this might be a communication style thing and it is probably safe to say CDMX will not be hosting B!B!E! in the 5th year either. ======Recommended actions as of 2023======#doing a brief diplomatic write-up and any communications necessary to have no hurt feelings,

  1. sending out an announcement before B!B!E! requesting community bike shops/orgs/groups to pre-confer with their local community to see if they are available to host in 2024,
    • requesting that they submit a brief statement that people can read before the event.
      • Maybe the statement is free form or maybe it includes
        • will there be a virtual component, can people attend all in-person sessions from the internet?
        • masking; % indoor vs. % outdoor; ventilation of indoor spaces
        • whatever other questions typically come up at the end-of-event decision-making party
        • etc.
    • That way we don't end up with a situation where a community commits to hosting Bike!Bike! and their community is unavailable.
  2. Then there can be the traditional vote workshop.

Emails to the ThinkTank

Newest to oldest:

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